info@truckingsolutions.ca

942-881-3003

Our Preferred Partner

Trusted experts in commercial and fleet insurance, proudly supporting carriers across Canada.

Learn More
Simplifying Trucking Operations

From Start-Up Setup
to Full Fleet Support

Learn More Audit Support
Compliance. Permits. Consulting.

We Keep Your Business
Moving Forward

Insurance Help Plates & Permits
Reliable. Experienced. Strategic.

WE CAN be Your Trusted Partner
in Trucking Compliance

Get Consultation Explore Services
We Are Your Trusted Partner

We help carriers and owner-operators stay compliant and efficient across Canada and the U.S. — from incorporation and authorities to audits, safety programs, plates, and insurance.

Innovative & Affordable

Modern tools, practical processes, and competitive pricing tailored to your fleet size and goals.

End-to-End Support

Start-up setup, ongoing compliance, renewals, audits, and safety management — all handled by experts.

About our trucking consultancy
Company Incorporation

Start or Update Your Business

Federal and provincial incorporations, extra-provincial registrations, and corporate changes handled end-to-end.

A federal corporation is registered under the Canada Business Corporations Act and can operate across all of Canada under one name. It provides nationwide name protection — ideal if you plan to expand nationally.

A provincial corporation registers under provincial legislation (e.g., Ontario). Name protection and primary operations are within that province. To operate elsewhere, you add extra-provincial registration.

A corporation formed outside Ontario must register in Ontario before doing business here, ensuring compliance with the Extra-Provincial Corporations Act (EPCA) and transparency for regulators and customers.

We prepare and file all legal documents for director/shareholder updates and legal name changes, and update the CRA as needed so your tax records stay accurate.

We file the change of address with the appropriate provincial or federal registry within the required time so your records stay compliant.

Registering a “doing business as” name lets you market services under an additional brand. We handle filings so you can expand without legal friction.
Canadian Authorities

Operate Legally Across Canada

CVOR/NSC, IFTA, TDG, alcohol/tobacco permits, carrier codes, and more.

CVOR (Ontario)

Required for commercial carriers operating vehicles over 4,500 kg. CVOR helps MTO monitor safety performance and improve road safety.

NSC (Alberta)

Alberta carriers must meet National Safety Code standards to obtain a Safety Fitness Certificate and comply with provincial and federal rules.

IFTA (International Fuel Tax Agreement)

One license from your base jurisdiction to report and pay motor fuel taxes for interjurisdictional operations across Canadian provinces and most US states.

Dangerous Goods (TDG)

Meet Transportation of Dangerous Goods requirements: staff training/certificates and activity registration in the CID where applicable.

Alcohol / Tobacco Permits

Federal alcohol registration (CRA) for bulk alcohol and Ontario transit permits to move tobacco. We handle the filings end-to-end.

Carrier Code (CBSA / CARM)

Four-character identifier required by CBSA for customs, cargo control and eManifest systems. We assist with CARM account setup.

US Authorities

Cross-Border Authority & Compliance

USDOT/MC, EIN, UCR, SCAC, state accounts & permits, DTOPS, Clearinghouse, and Hazmat.

USDOT identifies interstate motor carriers; MC numbers grant operating authority for regulated commodities or passengers for hire across state lines.

Required for Canadian companies doing business in the U.S. The EIN is the U.S. equivalent of a Canadian business number.

Annual registration and fee based on fleet size for carriers operating commercial vehicles in interstate or international commerce.

Two-to-four-letter code that uniquely identifies transportation companies for US customs and logistics systems.

Certificate of registration for vehicles subject to NY highway use tax before travel on NY public highways.

Federal Heavy Vehicle Use Tax for vehicles 55,000 lbs+; proof of filing (stamped 2290) is required for registration.

New York State's credentialing system for Special Hauling and Divisible Loads, including NYSTA and bridge authorities.

Weight-distance tax for intra/interstate commercial vehicles over 26,000 lbs. We register and keep your account in good standing.

Required for a variety of intrastate for-hire operations within Kentucky (truck, bus, limo, TNC, etc.). We handle end-to-end filing.

Set up your CCD account, enroll qualified vehicles, and file weight-mile tax reports. We also obtain one-year permits for out-of-state carriers.

If your vehicle is above the GVW threshold or has 2+ axles (or you tow a trailer), we arrange the necessary trip permits to stay compliant.

myconneCT portal setup to file returns, make payments, and manage business taxes. FEIN required to register.

Assistance with state account setup and CARB-related compliance for eligible fleets.

Purchase annual CBP transponders/user fees online to speed up border crossings and reduce delays.

Employer queries and reporting to identify drivers with drug/alcohol program violations and maintain compliance.

HMSP permitting for certain highly hazardous materials and CDL hazmat endorsement guidance (knowledge testing and eligibility).
Plates & Permits

IRP, Provincial Plates & Oversize

New IRP accounts, renewals, transfers, and provincial plate services — plus special oversize/overweight permits.

IRP New Account Registration

Register your fleet once in your base jurisdiction and apportion fees across U.S. states and Canadian provinces based on actual distance.

Provincial Truck & Trailer Plates

ServiceOntario vehicle permits, plates and (where applicable) stickers. We update permits within required timelines after address or vehicle changes.

Add / Delete / Lost Plate Application

Replace Vehicle transactions to add a new unit and delete an old one, moving credits correctly. We also process lost/stolen replacements.

IRP Renewal

Online IRP renewal via ServiceOntario — verify fleet info, enter distances, and complete payment. We manage deadlines and paperwork.

Oversize/Overweight Special Permits (Ontario)

We secure the right permit for your move:

  • Annual permits
  • Project permits
  • Single trip permits
  • Special vehicle configuration permits
Audits

Be Ready — Onsite or Offsite

Comprehensive support for MTO, FMCSA, IRP/IFTA, insurance, CBSA/CBP security programs and more.

MTO Facility Audit

Risk-based assessment of safety and compliance: maintenance, driver files, hours of service and vehicle records.

FMCSA New Entrant Safety Audit

Mandatory review within 12 months of starting U.S. operations; confirms understanding of safety rules and documentation.

FMCSA Onsite Audit

Comprehensive or focused review at your location to evaluate safety management controls and assign safety ratings when applicable.

FMCSA Offsite Audit

Remote review where auditors request records electronically. We compile, review and submit complete, compliant packages.

Alberta Carrier Compliance Review

Third-party review 9-12 months after SFC issuance; educational and required to keep your Safety Fitness Certificate active.

Insurance Audit

Ensures policy rating metrics match your true exposure (revenue/payroll/units) so you pay the correct premium.

IRP / IFTA Audit

Verification of fuel tax and registration records for accuracy of distance, fuel purchases and vehicle information.

IRS 2290 Audit

Guidance and support if your heavy vehicle tax filings are examined.

CTPAT Audit

Supply chain security validation for U.S. Customs' CTPAT program (onsite or offsite). Improve security posture and border efficiency.

PIP Audit

CBSA's Partners in Protection validation to confirm members uphold agreed security standards throughout the supply chain.

Safety Compliance & Other Services

Onsite or Offsite — We've Got You

Dedicated safety officers, monitoring, mock audits, and tools that keep your ratings strong.

Onsite Safety
  • E-logs & paper logs management
  • Tickets/speeding follow-ups
  • PM & Annual Safety Schedules
  • Driver recruiting & reference checks
  • Training, driver files & equipment files
  • All permits/authorities & IFTA filing handled by our central team
  • Insurance quotes & renewal support
  • Regular CVOR/FMCSA monitoring and mock audits
  • Audit assistance (MTO/DOT, Insurance, PIP, CTPAT)
Offsite Safety
  • Central office team manages logs, tickets and schedules
  • Driver checks, training and file management
  • Canadian/US authorities & permits, plus IFTA filing
  • Insurance renewal quotes & placement
  • CVOR/FMCSA monitoring with periodic mock audits
  • Audit support in partnership with your staff
Bridge & Toll Programs
  • Ambassador Bridge A-Pass
  • Blue Water Bridge (ConneXion cashless)
  • Quebec Mac Pass
  • A-30 Pass
  • I-Pass (Nova Scotia)
  • Strait Pass (PEI Pass)
Bypass & Toll Tech
  • Drivewyze — weigh station bypass & in-cab safety alerts
  • PrePass — weigh station bypass via transponder
  • E-ZPass — electronic toll collection network
Insurance & Filings

Cover the Risks, File the Forms

Fleet insurance, yard & environmental coverage, bonds and BOC-3 process service.

Fleet Insurance

Tailored coverage for trucks, cargo and liability based on your operations and lanes.

Yard Insurance & Environmental

Protection for facilities, parked units and environmental exposures common to logistics yards.

Canadian & U.S. Bonds

Assistance with required bonding to support customs and cross-border operations.

BOC-3 Filing

Designation of process agents in the U.S. so your authority remains compliant for service of process.

Contact Us

Talk to a Specialist

Tell us about your business and we'll tailor a plan for your authorities, safety and growth.

Reach Us

info@totaltruckingsolutions.ca

942-881-3003